HR Intern – Nairobi, Kenya

PRIMARY PURPOSE

As an HR Intern, your primary purpose will be to support the Human Resources department in documentation management, digital filing, and drafting of HR correspondence. The role requires a high level of organization, attention to detail, and confidentiality while ensuring employee records are accurate, accessible, and audit-ready.

This position is based in Nairobi, Kenya.

Detailed Responsibilities

HR Documentation & Filing

• Ensure all employee files (contracts, statutory documents, personal records) are complete and properly organized.
• Maintain and update both physical and digital filing systems in line with company standards.
• Digitize employee records and ensure accuracy of electronic HR databases.
• Ensure all documentation is filed systematically for ease of retrieval and audit compliance.
• Track missing or incomplete documentation and follow up for closure.
• Archive and maintain historical employee records securely.

HR Letters & Correspondence

• Assist in drafting HR letters including:
• Employment contracts
• Confirmation letters
• Disciplinary and warning letters
• General employee communication

HR Administrative Support

• Assist in preparing onboarding documentation for new employees.
• Support updating employee records and tracking key HR documentation.
• Coordinate documentation flow from camps and lodges to ensure completeness of employee files.
• Assist with general HR administrative duties as assigned.

HR Information Management

• Maintain accurate HR data records and ensure consistency across systems and files.
• Support document preparation for audits and internal reviews.
• Assist in basic HR reporting related to documentation and record tracking.

General

• Maintain strict confidentiality of all employee information.
• Support the HR team with ad hoc administrative tasks.
• Ensure compliance with company policies and document management standards.

CANDIDATE PROFILE

Qualification

• Bachelor’s Degree or Diploma in Human Resource Management.
• Basic understanding of HR processes is an added advantage.
• Proficiency in Microsoft Office applications (Word and Excel).

Experience

• Prior internship experience is an added advantage.

Skills

• Strong organizational and filing skills.
• High attention to detail and accuracy.
• Good written communication skills (critical for drafting HR letters).
• High level of confidentiality and professionalism.
• Ability to follow structured processes and maintain consistency.
• Proactive, reliable, and willing to learn.

Interests

• A passion for wildlife and a commitment to sustainability and conservation.