Associate Grants Officer – Kenya – Job Reference: AGO/PD/KE/05/2026

The Associate Grants Officer, as part of the grants management team will be responsible for working flexibly and collegially in offering support to the Country Team in pre-award and post award functions.

S/he overseas will support country teams including the In-country GO and the HQ Grants team execute grants-related functions e.g. financial reports reviews, expenditure validation and grantee compliance with AGRA’s internal policies and processes.

Key Duties and Responsibilities:

• Manage day-to-day project and In-Kind grants management of grantees within their portfolio
• Creates and maintains a grant tracking database through AMIS and other tools to monitor the flow of project proposals from the time full grant documentation is received in the grants unit to the time a grant award is issued, and the first payment is made.
• Identifies grantees requiring technical assistance and provides relevant training on AGRA grants compliance and reporting requirements.
• Conduct pre-award due diligence for potential grantees including organization capacity assessments.
• Ensure adherence to donor compliance requirements by grantees during the life of the grant post grants issuance.
• Provide advice to the country leadership on In-Kind grants compliance requirements.
• Collaborates with country leadership, and HQ regional grants officers in implementing systems, policies, and procedures related to In-Kind grants administration in Kenya.
• Collaborates with the program staff to analyze, revise and formalize any necessary modifications and/or amendments to grants and contracts.
• Builds capability of the AGRA In-Kind grantees within Kenya through providing trainings and technical backstopping on M&E systems and tools as required.
• Advocates for compliance with donor and AGRA-specific regulations for In-Kind grant making and all applicable delegation of authority policies, as they relate to signatory powers and thresholds.
• Engages and follows-up with the program staff for timely grants closure.
• Track grant-making pipeline, RFCN processing and GAL issuance.
• Ensure complete and accurate expenditure support documentation is uploaded by grantees and AGRA to AMIS in compliance with MCF and other donors as appropriate.
• Organize grants charter reviews and compiles grant materials for GC review.
• Conduct grantee monitoring and portfolio performance health checks.
• Prepare and conduct start-up orientation workshops for new awards and coordinate monthly / quarterly meetings with project staff to ensure grant contract clauses and all project-related requirements are complied with.
• Assesses that all grant and contract documentation assembled by program staff is complete and accurate and complies with all AGRA and donor policies and procedures.
• Organizes and schedules reporting requirements and payments for all new grants.
• Ensure accurate data entry and filing of on AGRA’s annual grant making budget in AMIS.

Key Qualifications and Experience required:

• At least a Bachelor’s degree in commerce or Finance or related and an accounting certification.
• Experience in a grant making environment and demonstrated donor compliance
• Demonstrated experience in financial management
• Ability to train grantees on grants & compliance
• Strong problem-solving skills and a motivation to improve policies and procedures systematically.
• Excellent organizational skills, commitment to accuracy and to maintaining a timely and efficient workflow, and extremely detail-oriented with the ability to work under pressure.
• Excellent interpersonal skills: courtesy, tact and patience.
• Ability to multi-task and to prioritize work