VACANCY ANNOUNCEMENT

Finance Assistant

• Organization: Adeso: African Development Solutions (www.adesoafrica.org)
• Position Title: Finance Assistant
• Reporting to: Finance Manager – NEAR
• Working with: Adeso Finance
• Program/Duty Station: Nairobi
• Duration: 1 year with possibility of extension
• Starting Date: Immediately

POSITION SUMMARY

The Finance Assistant will support NEAR financial operations within the Nairobi office by managing day-to-day finance tasks, including preparing purchase orders, processing invoices and payments, reconciling accounts, tracking expenditures, and ensuring compliance with organizational policies, procedures, and donor requirements. The role will contribute to accurate financial record-keeping, timely reporting, and efficient support to audits and month-end close processes.

2. Compliance and Internal Controls

• Ensure all financial transactions are processed in line with Adeso policies, procedures, and donor compliance requirements.
• Verify that supporting documentation for payments is complete, accurate, and properly filed.
• Support adherence to internal controls in payment processing, recording, and reconciliation.
• Assist in monitoring financial documentation to ensure audit readiness at all times.

3. Audit and Reporting Support

• Support internal and external audits by retrieving required documents, invoices, payment vouchers, and project support documentation.
• Assist in tracking and following up on audit findings and recommendations outlined in management letters.
• Provide finance documentation and schedules as needed for reporting and review purposes.

4. Supplier and Operational Support

• Support the management of supplier contracts, ensuring they are properly documented, renewed, or closed as appropriate.
• Ensure supplier payments are processed on time and in accordance with approved procedures.
• Liaise with Finance Manager and suppliers to resolve payment or documentation issues promptly.
• Work closely with the Operations team to ensure withholding VAT is accurately processed and remitted on time.

ESSENTIAL SKILLS AND QUALIFICATIONS

• Degree in Accounting, Finance, Business Administration, or equivalent; qualified accountant preferred.
• Minimum 1 years in finance/accounting roles with exposure to budgeting, reporting, and compliance.
• Proven experience in financial analysis, forecasting, and donor budget management.
• Strong proficiency in Microsoft Office and financial analytics tools.
• Experience in donor budgeting/reporting and basic understanding of donor compliance requirements.

Key Deliverables

• Accurate and up-to-date Navision cashbook maintained daily.
• All payment requests reviewed, coded, and processed in line with policy and budget availability.
• Monthly reconciliations for bank, cash, payables, and staff travel advances completed on time.
• Supplier invoices, staff claims, and travel advances processed accurately and within timelines.
• Complete and audit-ready finance documentation maintained at all times.
• Timely support provided for month-end close and audit processes.

EMPLOYMENT PERIOD

One year, with the possibility of extension.