Accountant at Marie Stopes

Job Description

ABOUT THE ROLE

MSI Reproductive Choices Kenya is an NGO registered in Kenya as a local implementing partner of MSI Reproductive Choices, a UK charity. We deliver quality sexual and reproductive healthcare, family planning and other women’s health services to millions of the world’s poorest and most vulnerable women. We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced. 

We are seeking to recruit an Accountant on a Short-Term basis to support the process that ensures that financial reports are timely, accurate and that departments’ meets standards of management of sound planning and management of the organization’s finances with the aim of helping achieve long term financial sustainability.

The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE

Key Responsibilities

Recording & Replenishment of petty cash float

The activities include:

• Receipt of reimbursement claims from the respective centres
• Verify accuracy of report and cash certificate and prepare expenditure worksheet
• Post expenses on expenditure worksheet to SUN
• Prepare reimbursement request for approval promptly

Management and reconciliation of staff receivables

The activities include:

• Receive staff advance requests, update request with information on the status of the employee account and     send for approval
• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
• Generate accurate and fully supported documents for EFT & Mpesa payment
• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
• Reconcile staff debtors accounts and promptly pass correct adjusting entries
• Prepare an aged debtors listing monthly and circulate to departmental heads
• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
• Process & record adhoc staff related requests ie claims, reimbursement

Bank reconciliation & Posting of Pillar 3 Debtor Payments

The activities include:

• Prepare assigned monthly bank reconciliation statements
• Follow up and resolve outstanding amounts on the bank reconciliation statement
• Post and allocate received payments accurately against corresponding accounts and bank ledger
• Activate account with Nil balance for new order processing

Rejection Claims Review and Documentation

The activities include:

• Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
• Share complete appeal documentation with the insurer and track responses for resolution
• Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
• Follow up on appealed claims to ensure timely reconsideration and payment
• Prepare clear appeal justifications supported by validated claim documentation
• Process and Efficiency Improvement in collaboration with HFO
• Maintain clear and organized documentation to support audit and reporting requirements
• Identify systemic gaps driving claim rejections
• Communicate corrective guidance to centres
• Recommend and support targeted training interventions
• Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback

Any other duties assigned

• Participate in month end review and closure
• Participate in stock take exercises
• Participate in asset verification exercise
• Prepare phased budgets, BVAs and reports for assigned projects

REQUIREMENTS
Knowledge, skills and attitudes

Qualifications:

• Bachelor’s degree in finance or related fields from a recognized institution of higher learning or CPA
• The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).

Experience:

• Minimum three years’ work experience in accounting either in private sector or NGO

Skills:

•   Possess excellent data entry and processing skills
•  Good organisational skills
• Ability to influence and communicate effectively.
• Ability to work with minimum supervision.