Manager – Foundations Finance at Safaricom

Job Description

Job Description

Reporting to the Senior Manager – Foundations Finance, the Manager – Foundations Finance role purpose is to: 

• Prepare accurate and timely financial reports for the Foundations management, trustees and other stake holders.
• Ensure due diligence with regard to financial management requirements of all grantees at all levels of the project cycle.
• Ensure sound financial management for Safaricom and M-PESA Foundations.
• Provide accuracy and completeness in the management of contracts and grants to grantees of the Foundations.
• Ensure that contract documents are completed in a timely and accurate manner and that they comply with the Foundations policies, terms and conditions.
• Provide technical support in financial management to grantees as maybe required.
• Timely and accuracy in payment of suppliers, contractors and grants.

Responsibilities

Health and Safety

• Uphold the company code of conduct, policies and procedures, ensuring integrity and accountability in every aspect of your work.
• All employees have a responsibility to adhere to safety, health, and wellbeing policies, guidelines and procedures in all actions and decisions.
   
• Prepare accurate and timely financial reports for the Foundations management, trustees and Vodafone Foundation.
• Ensure awareness of financial policies and procedures by Foundation staff and Foundation partners.
• Provide ongoing feedback on mechanisms to improve financial management (Foundation and grants) through continuous review of processes and feedback from project partners and stakeholders
• Based on the outcomes of the Trustees Meetings, develop and update a commitment and disbursement schedule for all approved projects 
• Prepare a financial analysis of the projects funded per category and payments made and undertake a critical analysis of disbursement status and forecasts and make recommendations to ensure appropriate fund management 
• Provide input for internal and external progress and financial reports 
• Ensure that project accounts are properly reconciled in preparation for payments 
• Advise on the availability of funds and details of cheque payments and funds transfers made 
• Ensure monthly reconciliation of all of the foundation’s accounts and sub accounts between the cash book and bank accounts is completed 
• Liaise with the banks for any issues relating to the bank accounts held by the Foundations
• Monitor and revise the status of the Foundations opex  budgets ensuring correct postings
• Prepare all schedules required for audit purposes and liaise with both internal and external auditors to facilitate the audit process
• Provide input into project audit processes (where applicable), review reports and provide inputs on how to address audit issues
• Provide input into project audit processes (where applicable), review reports and provide inputs on how to address audit issues
• Ensure all proper checks are done to all the approved projects before dispatching funds to the projects, including review and cross check of all statutory requirements
• Prepare grant agreements as required, paying particular attention to any special conditions or requirements
• In collaboration with the Monitoring and Evaluation Officer, maintain a database for reporting schedules and ensure timely reporting by proactive database management for half year, annual or other reports as required
• Review all half year and annual reports received from partners, provide written feedback to partners, and offer solutions to address areas that may need technical support 
• Make follow-up calls to partners or conduct visits (if required) to grantees to address any outstanding concerns with regards to their financial reporting
• Analyze all reports received (Construction project manager, Project champion, Pamoja, Usamaria,  Foundation staff, projects) to ensure project progressing well before the disbursement of next tranche of funds
• Ensure timely disbursement of funds to partners and acknowledgement of receipt of the same
• Work with the Supply Chain department for purchases of equipment to be made by the foundation
• Work with the Legal Department to address any queries that may arise from construction contracts.

Core competencies, knowledge and experience:

Customer Obsession

• Deepen team connection to our customers and communities.
• Foster authentic relationships with customers and partners that build trust.
• Explicitly take customer-centric decisions and take personal ownership to achieve results.
• Simplify processes through digitalisation and promote a digital mindset and digital first customer experience.
• Stay focused on the big priorities, know when to make meaningful trade-offs and demonstrate brilliant execution.

Purpose

• Create an inspiring vision for your team to drive strategy and performance.
• Show ambition and courage, empowering others to go beyond the plan.
• Bold and challenge teams to reimagine how things are done.
• Prompt new thinking and ideas by asking “what if” questions.
• Use knowledge of the external environment (customers, partners, competition, external bodies) to identify and act on opportunities for growth at pace.
   

Innovation

• Create psychological safety so everyone can have an impact.
• Fuel innovative ideas from others and test them to enable growth.
• Explore successes and failures with curiosity and resilience; fearlessly recognizing lessons learned.
• Share your ongoing learning and personal purpose with others.
• Learn fast from digital adoption, using learnings to drive simplicity, scale and efficiency.

Collaboration

• Articulate your team’s role in making our strategy happen, prioritizing and aligning resources with current and future needs.
• Actively collaborate to break silos and hold your team accountable to do the same.
• Develop others to make the most of their talents and coach them to take ownership to get things done.
• Create an inclusive environment ensuring the safety and wellbeing of others.
• Live our Purpose and demonstrate the highest Standard of integrity.

Qualifications

• Qualified Accountant with CPA (K)/ACCA/CIMA/ACA or equivalent.
• Bachelor’s degree in a business-related field e.g., Commerce or Economics from a recognized university. 
• At least five years work experience in project accounting and reporting
• Working with a computerized accounting system preferably with Oracle application Superior business understanding, with the ability to leverage technology to solve consumer, business and technical issues.
• Strong stakeholder and strategic partners acquisition skills.
• Possess high professional and ethical standards. 
• Be a strategic thinker with an analytical mind.

How to apply If you feel that you are up to the challenge and possess the necessary qualification and experience, kindly click on the apply button. Remember to attach your resume.