Procurement Officer at Jambojet

Job Description

Role Purpose Statement

Under the general direction and guidance of the Procurement & Process Improvement Manager, the Procurement Officer is tasked with managing the procurement of commercial goods and services. This role is essential in ensuring that procurement processes are efficient, cost-effective, and compliant with company policies to support operational needs, while actively assisting in process optimization and workflow improvements.

Key Accountabilities/Responsibilities

• Administer procurement and supply chain activities in accordance with Jambojet’s Procure-to-Pay policy to effectively meet organizational needs and strategic objectives.
• Manage all procurement activities, including sourcing, supplier and contract management, and transactional activities, ensuring strict compliance with company policies.
• Conduct comprehensive procurement and contracting activities, covering pre-qualification, tender management, negotiation, and contract preparation.
• Monitor and maintain key supplier agreements, tracking key performance indicators such as procurement cycle times and supplier SLA compliance.
• Identify bottlenecks in the Procure-to-Pay workflow and collaborate with the Procurement & Process Improvement Manager to deploy lean procurement practices and digital automation.
• Evaluate and report on supplier quotations and participate in the development and assessment of tender documents.
• Ensure all contracts are comprehensive and protective of Jambojet’s interests, aligning with company policies and legal standards to mitigate risks.
• Develop and implement reporting and monitoring mechanisms to identify and track cost savings and procurement efficiency.
• Engage proactively with suppliers to negotiate pricing, delivery terms, and contractual conditions.
• Foster strong relationships with internal stakeholders, providing support and training on procurement systems and processes.
• Ensure the availability of adequate supply contracts for regularly used items to achieve maximum cost-effectiveness.
• Maintain comprehensive and traceable records of all procurement activities, including correspondence and documentation.

Know-how

• Technical Knowledge: Proficient in procurement and supply chain management processes within a corporate setting.
• Management Skills: Strong organizational and planning skills, with the ability to manage multiple projects efficiently and drive process improvements.
• Human Relations Skills: Excellent communication and interpersonal abilities, essential for liaising with suppliers, internal departments, and service providers.
• Specialized Knowledge: Familiarity with procurement systems (like Oracle IProc), corporate contract management, and relevant supply chain regulations.

Problem-Solving

• Thinking Environment: Capability to work in a dynamic, fast-paced environment, addressing procurement challenges.
• Thinking Challenge: Balancing cost-effectiveness and efficiency in procurement processes.

Accountability

• Freedom to Act: Autonomy in decision-making within the realm of procurement, guided by Jambojet’s policies and goals.
• Magnitude & Impact: Direct impact on the efficiency of procurement processes. Decisions significantly affect cost management, supplier relationships, and overall operational efficiency.

Qualifications

• Education: Bachelor’s degree in Procurement/Purchasing and Supply Chain Management or a related field from a recognized university.
• Experience: At least 3 years’ experience in procurement and administration in a fast-paced organization.
• Certifications: Relevant industry certifications. Membership to professional bodies is an added advantage.